Privacy Policy

Reference translation — the Japanese version is the official text. Japanese version (official text)

The KCF Executive Committee (hereinafter referred to as "the Committee") establishes the following policy regarding the handling of personal information on the official website for "The 1st KCP prototype 2026" (hereinafter referred to as "the Site"), which is operated by the KCP Secretariat (hereinafter referred to as "the Secretariat").

1. Information Collected

At present, the Site does not use access analysis tools or cookies for ad delivery (should these be implemented, this policy will be revised and a notification issued).

2. Purpose of Use

The information collected will be used for the following purposes:

(1) Provision and operation of this site (account management, identity verification, maintenance of login status);

(2) Contest administration (acceptance of entries, content review by the secretariat, judging, and notification/announcement of results);

(3) Responding to inquiries and communicating important notices;

(4) Addressing violations of the Terms of Use or Entry Rules, and preventing unauthorized use;

(5) Site improvements and troubleshooting/incident response;

(6) Maintenance of the registrant list, as well as notifications regarding awards, matching with companies/organizations, survey requests, and other information related to this contest and KCP/KCF projects (you may request to stop receiving such information via the inquiry form on this site).

3. Information Made Public

1. On the forum, your display name (nickname), post content, post timestamp, and member rank will be visible to other users. Your real name, email address, and prefecture of residence will not be disclosed.

2. Once the secretariat has completed its review, submitted entries—including the registered name, work title, work summary (staff names, etc.), and the work itself—will be published on the official KCP YouTube channel and the list of entries on this site (subject to the permissions granted under Article 3 of the Contest Entry Rules).

4. Provision to Third Parties, Outsourcing, and External Services

1. Except where required by law, the Committee will not provide personal information to third parties without the individual's consent.

2. The development and operation of this site are outsourced to SoulSyncs Inc., which handles personal information in accordance with this policy.

3. For system operation and data storage, this site utilizes or outsources services to domestic providers (such as Xserver) as well as external cloud service providers located overseas (such as Vercel, Supabase, and YouTube/Google). Acquired information may be stored on the servers of these external providers (including locations outside Japan). The Committee entrusts the handling of data to these service providers to the extent necessary to achieve the stated purposes of use. Where necessary, we provide information regarding the personal information protection systems of the relevant foreign countries or obtain the individual's consent.

• Hosting: Vercel
• Database & Authentication: Supabase
• Content Publication: YouTube (Google)

(YouTube’s Terms of Service and Google’s Privacy Policy apply to the publication of submitted works.)

4. Payment information is not collected (this site does not include payment functionality).

5. Safety Management

Passwords are encrypted for storage, and access to the database is managed through access controls (restricting access to the individual user, administrators, etc.). Submitted work files are stored in a private area until they are published.

6. Disclosure, Correction, and Deletion (including Account Cancellation)

1. Requests from individuals for the disclosure, correction, suspension of use, or deletion (account cancellation) of registered information are accepted via the site's contact form; we will respond within a reasonable timeframe after verifying the individual's identity.

2. Even if an account is cancelled, submitted works will remain published because the license granted under the Submission Terms remains in effect. However, if an individual requests withdrawal for a valid reason, we will discuss the matter individually and take appropriate action, such as deletion. Regarding forum posts, the body of the post will be retained to maintain the coherence of the forum content, while the author's name will be changed to an anonymous label such as "Withdrawn User."

7. Minors

Individuals under the age of 18 must obtain the consent of a guardian before registering or submitting a work. Upon registration and submission, users are required to agree to a specific item (checkbox) confirming that they have obtained guardian consent.

8. Policy Revisions

This policy may be revised as necessary. In the event of significant changes, we will provide advance notice on this site.

9. Contact Information

Please direct inquiries regarding this policy and the handling of personal information to the contact form on this site.

• Organization Name: KCF Executive Committee (Operated by: KCP Operations Secretariat)
• Representative: Tetsuya Sakoda, Executive Committee Chair

(Address details will be provided individually upon request via the inquiry form.)

This agreement shall be governed by and construed in accordance with the laws of Japan. In the event of any discrepancy between the Japanese version and the English version, the Japanese version shall prevail.

(Supplementary Provisions)
Date of Establishment: September 17, 2026